Below, you'll find extensive information on
home business to help you on your way
to success.
Writing Business Letters - Tutorial 2: Parts of a Business LetterTip! To get to the basics, you must understand that business letters are bound by sort of unwritten regulations of which, some are specific to the type of letter you are writing. Point number two: Business letters are always written on the organizations' letterheads. In this short tutorial you will learn about the different parts of a business letter and for what they are used. You are already familiar with most of the parts, but may not know their names or all their functions.
Parts of a Letter Parker Morgan Finnigan
Lawyers
PO Box 2345
SYDNEY NSW 2000 [The part above is called the sender's address block] 29 October 2010 [This is, of course the date of the letter and it should be in long format] Ms Janette Jameison
PO Box 34687
NORTH SYDNEY NSW 2005 [This is the Receiver's address block] Dear Ms Jameison [Complimentary address or opening] CONTRACT WITH ACME FINANCE CORPORATION - OUR PPB:234/239/10 [Subject line - usually block letters and bold] I refer to our previous correspondence requesting a copy of the contract between you and Acme Finance Corporation. [The first sentence is called the opening sentence which we'll discuss in depth in a later tutorial] If you do not provide us with a copy of the original contract, I'm afraid we will not be able to act on your behalf. We need the contract to accurately assess the claims you have made and to question legal staff from Acme Finance Corporation. Tip! The business letters help communicate with business acquaintances just like the other popular mode of communication but with a major difference. Business letters go down in a transaction, as having evidenced whatever matter of relevance, being communicated. Please send us a copy of the contract at the earliest so we can get this matter under way. Yours sincerely [Complimentary close] Parker Johannson
Principal Legal Consultant
PARKER MORGAN FINNIGAN [Subscription block] Supplementary Annotations At the bottom of your letters you may have some or all of the following annotations: Encl or Encl(3) [This advises that something is enclosed with the letter] Att or (Att (3) [This advises that something is attached to the letter] Both of these annotations are intended to advise mail room clerks that an enclosure or attachment was required to be inserted/attached before the letter was sent. Also, it advises the person receiving it at the other end that something is supposed to be enclosed or attached. If it isn't, then the recipient can call the sender and advise that the enclosure/attachment was missing from the envelope. rh [If someone else types the letter for signature, his/her initials may appear underneath] CC [This stands for 'carbon copy', but as nobody uses carbon copy paper anymore, should be changed to PC for photocopy] BCC [Blind Carbon Copy - never shown on the original, only on the file copy indicates to whom copies have been sent without the knowledge of the original addressee. Should now perhaps be changed to BPC] Sales Letters and Business Forms With the Legal Forms, Business Letters Library you will never be at a loss for words. This easy to use collection provides you with almost any type of business letter you can imagine. Just select the document you need and change the names and address to s. Handling File Referencing File referencing can either quote the sender's reference or the recipient's reference and should indicate clearly which it is. Some people use a separate line for file references, often at the very first line of the letter above the address block. I prefer to place it with the subject line, but that's purely a
personal choice. By now you should be ofay with the parts of a letter and, if you read Tutorial One, how to format them. Tutorial Three advises how to write a good quality letter and has tips for opening and ending sentences. Copyright 2005 Robin Henry Robin Henry is an educator, human resources specialist and Internet marketer. He helps small to middle-sized businesses and individuals improve performance by accessing smart technology and processes and personal development. He runs his business Desert Wave Enterprises from Alice Springs, Central Australia and can be found at http://www.dwave.com.au or http://www.winagovtjob.com |
We strive to provide only quality articles.
So if there
is a specific topic related to home-based business that you
would like us to cover, please contact us at any time.
And again, thank you to those contributing daily
to our
home business website.
|
